Everything wrong with manual data entry

Data entry. It’s invaluable, it’s integral, it’s really, really tedious to complete manually.

In fact, manual data entry is still an integral part of many business processes, despite the known flaws associated with it. It’s slow and prone to inaccuracy, (not to mention super boring) and becomes increasingly expensive as your business grows.

Here, we outline the top three problems with manual data entry, what causes them, and how automation software is the answer to the problem.

1.  It’s prone to human error

Humans make mistakes, especially when they’re bored, or when they’re feeling stressed and rushing to get the task out of the way. This means that manual data entry falls victim to human error. That could be a spelling, grammar or punctuation mistake, either through a rushed typo or just incorrect usage. (No one’s perfect.)

Automation software, meanwhile, doesn’t get stressed, doesn’t feel rushed, and won’t make these kind of slip-ups.

Then there are the times when humans input data inaccurately. It might be a wrong number, data accidentally entered into the wrong spreadsheet cell, or the wrong email added to a CRM record. If not noticed early, this is annoying for the employee when they must go back and correct the wrong input. It messes up your records, but more seriously, it can cause embarrassing errors if left uncorrected.

This is not a problem with automation software, which will automatically migrate data without mistakes.

2. It’s slow

Manual data entry is time-consuming and repetitive. Humans don’t work at one solid rate through the whole day, and some factors can decrease the speed of manual data entry. Daily fluctuations of productivity aside, fatigue and boredom will seriously reduce the speed of manual data entry.

These kind of emotions that stem from humdrum work make team members more susceptible to distraction, decreasing their productivity even further. Employees also need to take breaks, meaning that there are times of the day where data entry isn’t happening at all.

Automation software is much faster. It works at a consistently high rate (dependant on you having up to date hardware and software for it to integrate with) and doesn’t stop unless you tell it to.

It won’t get distracted, tired or bored, and it won’t slow down.

3. It’s cost/resource intensive

Manual data entry needs people. People fall ill, need to take holidays, and can be expensive when your business grows, as you need more of them. This means that you must go through the hiring process more, which can be stressful as the cost of a bad hire can be more than a mild inconvenience.

It also means that there can be times when you are understaffed  — which increases pressure on the employees working on manual data entry.

Automation software can handle much larger workloads than human team members. So, it’s a huge asset when you are understaffed.

Also, automation is less expensive than paying valuable team members to complete the dull, unchallenging task of data entry.

Hurrah for automation

By incorporating automation software to help with your data entry processes, fewer employees have to complete it manually.

This frees up your human employees to perform higher value work for your company. You’ll have happier, more fulfilled and motivated employees, and your data entry will be more accurate.

To solve all the problems of manual data entry, start your free trial of ThinkAutomation today.

Further reading