Email Using POP3

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Email Using POP3

POP3 is an email protocol supported by most email servers. POP3 works best when emails are read from the mail box and then deleted. POP3 is also designed for single user access. You must ensure that no other email clients will read and delete emails at the same time as ThinkAutomation. If your mail server supports both POP3 and IMAP you should always use the IMAP protocol.

 

Click the Get Via Email button - then select the POP3 tab, if you want ThinkAutomation to retrieve email messages from any POP3 Server.

 

Click the Read Emails From A POP3 Server option to enable POP3 processing.

 

account-pop3

 

POP3 Server

 

Enter the IP address or DNS name of the mail server.

 

POP3 Port Number

 

This defaults to 110 and normally should not be changed (unless a secure connection is used - see below).

 

Server Requires Encrypted Connection (SSL)

 

Select this option if your POP3 server requires a secure connection. The port number will automatically change to 995 - which is the default port POP3 uses for secure connections.

 

User Name/Password

 

Enter the user name and password for the account that ThinkAutomation will check. Click the Test Account Settings to verify that ThinkAutomation can connect and logon to the POP3 account.

 

Delete Processed Messages

 

Check this option if you want ThinkAutomation to delete 'Processed' messages from the mail server. By 'processed' we mean only those messages that match the Trigger Conditions . Other messages in the same account that do not match trigger conditions will not be deleted.

 

Delete All Checked Messages

 

Select this option if you also want to delete messages that do not match the trigger conditions.

 

Note: It is recommended that you enable this option for POP3 retrieved messages. This is because the POP3 protocol does not have any mechanism where ThinkAutomation can only read new messages. So it has to re-check every message each time it checks for new emails. This can become very slow if the POP3 account contains many messages.

 

Note: Even if you choose not to delete processed messages ThinkAutomation will never process the same message twice. This is because it maintains its own mail store of checked messages.

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