Send An Appointment

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Send An Appointment

Creates an appointment in any iCalendar compatible Calendar Server or sends an iCalendar compatible appointment request as an email attachment.


iCalendar is used and supported by a large number of products, including Google Calendar, Apple iCal, Lotus Notes, Yahoo Calendar, Microsoft Outlook and others.




The Send As drop down has two options:


1. Send Directly To An iCalendar Server


This option allows you to post directly to an iCalendar Server using the CalDav protocol. You need to specify the URL of the server to post to. This URL will depend on the Calendar Server you are using.


For Google Calendars use:{googlemailaddress}/events/ - and use your Google user name/password.

For Yahoo Calendars use:{user}/Calendar/{calendarname}/  - the {user} would be your Yahoo user name (email address) and {calendarname} is the name of the Calendar to update. For example: (the %20 represents a space).


You may need to specify a User Name and Password and Authentication mode if the iCalendar Server requires a login first. Login to your iCalendar Server to obtain the iCal address.


2. Send To An Email Recipient As An iCalendar Attachment


With this option you specify an email address. The appointment will be sent as an attachment with the .ics extension. Most Calendar applications will import this directly when the recipient opens the attachment.


All remaining text fields can use %field% replacements.


You must specify the Attendees as email addresses. Multiple addresses can be separated by commas.


The Categories, Location, Subject & Description fields are optional.


The Organizer must be specified as an email address.


The Start Date/Time and End Date/Time can use %field% replacements if required. If a Start/End Date is given as a %field% replacement then the field contents must be able to be interpreted as a date.

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